In accordance with the NCMS Bylaws, all resolutions to be considered as regular business of the House of Delegates must be submitted at least forty-five (45) days before the first meeting of the House of Delegates — that is Sept. 8, 2015. Therefore, all resolutions from component medical societies, sections or medical specialty organizations should bear the signature of two officers of the respective organization. Otherwise, the resolution will need to be submitted by an individual delegate. Resolutions are to be sent to the Executive Vice President, CEO no later than Sept. 8, 2015. Send Resolutions via e-mail to Abbey Ruggiero at Aruggiero@ncmedsoc.org.
Any resolution containing an “action” item must contain a fiscal note estimating the amount needed. Please be sure to include the name of the original sponsor of the resolution and any available supporting information. This is for the purpose of clarification should there be any questions about the resolution and for follow-up should the resolution be referred.
Resolutions received after the Sept. 8 deadline will be considered late resolutions and must be approved for consideration by two-thirds of the delegates present at the First Session of the House of Delegates. All late resolutions will be reviewed by the Board of Directors. The Board of Directors will consider the appropriateness of the late resolutions based on time sensitivity and urgency and importance to the goals and objectives of the Medical Society and recommend late resolutions be “Recommended for Acceptance” or “Not Recommended for Acceptance” by the HOD. Late Resolutions should be e-mailed to Abbey Ruggiero at Aruggiero@ncmedsoc.org no later than 5 pm on Wednesday, Oct. 21.
Before a resolution is submitted, the NCMS Policy Manual should be searched to ensure a policy doesn’t already exist. The NCMS Policy Manual also can be accessed on our website under “Publications” on the News tab at the top of the homepage.
For your convenience, view the standards for resolutions and a sample resolution format. Please make every effort to conform your resolution(s) to these standards. Resolutions that do not conform to the new and existing standards will be put into the proper format before the delegate packets are mailed.